About the role

Salary Range: 75000 to 83000 Annually Fiscal and Operations Coordinator
Location: Chula Vista, CA
**Salary Range: $75,000 - $83,000 (DOE/Q)

52 Weeks**

MAAC STORY
Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at http://www.maacproject.org/.

POSITION SUMMARY
MAC is seeking a highly organized, collaborative, and solutions-oriented Fiscal & Operations Coordinator to support the successful implementation of department-wide priorities, grant-funded initiatives, special projects, and day-to-day operations within the Economic Development Department.
Reporting directly to the Director of Economic Development, this position plays an important role in coordinating projects, supporting grant and fiscal administration activities, monitoring departmental goals and performance measures, and helping ensure the department operates effectively and efficiently. The Fiscal Coordinator works closely with Economic Development program teams, other MAAC departments, funders, consultants, vendors, and community partners to support project implementation, budget tracking, and achievement of departmental goals.
This position serves as the primary liaison between the Economic Development Department and the Finance Department, coordinating budget tracking, invoicing, procurement, financial reporting support, expenditure monitoring, and the fiscal setup of new grants and programs. The Fiscal Coordinator also helps track department goals, key performance indicators (KPIs), and project outcomes to support accountability, continuous improvement, and informed decision-making.
In addition, the Fiscal Coordinator provides operational and fiscal support to the Director of Economic Development by helping coordinate projects, meetings, action items, reports, and departmental priorities. This role helps ensure initiatives stay organized, stakeholders remain informed, and departmental activities move forward in a timely manner.
The ideal candidate is a proactive, detail-oriented professional who enjoys coordinating projects, building relationships, and supporting teams. They are comfortable managing multiple priorities, working with data and budgets, and collaborating with a variety of internal and external stakeholders. This individual is committed to MAAC's mission and values and takes pride in helping others succeed through strong organization, communication, and follow-through.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Strategic Initiatives, Projects & Department Operations

Coordinate the implementation and tracking of departmental strategic initiatives, grant-funded projects, and special projects.
Develop and maintain project plans, timelines, workplans, and tracking tools to support successful project implementation.
Coordinate activities among staff, departments, funders, consultants, and community partners to ensure projects remain on schedule and aligned with goals.
Facilitate meetings, track action items, and support timely completion of project deliverables.
Monitor departmental goals, key performance indicators (KPIs), and outcomes; maintain dashboards and reporting tools as assigned.
Collect, organize, and summarize data, project updates, and performance information for leadership review.
Support development and maintenance of departmental procedures, templates, and organizational tools that improve efficiency and consistency.
Assist with planning and coordination of department meetings, trainings, events, and strategic planning activities.

Fiscal, Budget & Grant Administration

Serve as the primary liaison between the Economic Development Department and the central Fiscal Department.
Coordinate the fiscal setup of new grants, programs, and funding opportunities.
Monitor program expenditures and assist with budget tracking, forecasting, and financial reporting.
Support development and maintenance of program budgets, budget modifications, and expenditure reports.
Coordinate funder invoices, reimbursement requests, and supporting documentation to ensure timely submission.
Track grant deliverables, reporting deadlines, and compliance requirements.
Assist with preparation of programmatic and financial reports for funders and internal stakeholders.
Maintain grant, budget, and project records in accordance with organizational and funder requirements.

Procurement, Contracts & Resource Coordination

Coordinate departmental purchasing and procurement activities in accordance with MAAC policies and procedures.
Obtain quotes, process purchase requests, and coordinate with vendors, contractors, and internal departments as needed.
Support procurement of equipment, supplies, technology, and services necessary for program operations.
Maintain procurement records and supporting documentation.
Monitor purchasing activities to help ensure expenditures align with approved budgets and grant requirements.

Director & Cross-Departmental Support

Provide fiscal and operational support to the Director of Economic Development in managing departmental priorities and initiatives.
Coordinate meetings involving internal and external stakeholders, including scheduling, agenda development, meeting materials, and follow-up activities.
Track assignments, deadlines, and action items resulting from leadership meetings and department initiatives.
Assist with preparation of reports, presentations, correspondence, and other materials.
Coordinate travel arrangements, expense reports, purchasing requests, and other administrative activities as needed.
Build and maintain effective working relationships with MAAC departments, funders, partners, consultants, and vendors.
Represent the Economic Development Department on internal workgroups, committees, and special projects as assigned.
Perform other related duties as assigned.

QUALIFICATIONS
Knowledge of:

Project management principles, practices, and tools.
Budgeting, financial tracking, and expenditure monitoring.
Grant-funded programs, grant administration, and compliance requirements.
Procurement and purchasing processes, including documentation and approval procedures.
Performance measurement, KPI tracking, and data reporting practices.
Understanding of nonprofit operations and cross-functional departmental collaboration.
Familiarity with organizational process improvement and operational effectiveness practices.
Working knowledge of Microsoft Office Suite, particularly Excel, Word, PowerPoint, Outlook, and Teams.

Skills and Abilities:

Strong project management, planning, coordination, and organizational skills.
Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Ability to analyze financial, operational, and programmatic information and identify trends or areas for improvement.
Strong problem-solving and critical-thinking skills with the ability to anticipate challenges and recommend solutions.
Excellent written, verbal, and interpersonal communication skills.
Strong facilitation and relationship-building skills, with