National Payroll & Benefits Administrator

ABOUT THE ORGANIZATION

Founded in 1992, After-School All-Stars provides free, daily afterschool programs to school-aged youth in school sites all across the U.S. Our vision is for our All-Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.

ABOUT THE ROLE

The National Payroll & Benefits Administrator is responsible for the payroll operations and benefits programs administration for a large and dynamic multi-state employee population. Reporting to the National Vice President of Human Resources, this role is responsible for the accurate, compliant, and timely administration of all payroll and employee benefits functions. This role oversees bi-weekly payroll processing, ensuring the integrity of wage calculations, tax compliance, and proper allocation of labor costs across departments, grants, and projects. The position conducts detailed audits, resolves discrepancies, and maintains accurate payroll records while supporting regulatory reporting, garnishments, and year-end activities. In addition to payroll, this role administers employee benefits programs, including enrollments, eligibility tracking, leave of absence coordination, and compliance with ACA and ERISA requirements.

KEY RESPONSIBILITIES

Process and transmit bi-weekly payroll with precision and timeliness. Audit payroll data including hours, earnings, deductions, and taxes. Provide support, training, and education to staff regarding payroll and timesheets. Identify and resolve discrepancies before and after payroll runs. Process payroll corrections, adjustments, and final pay processing. Oversee labor allocation change process, ensuring grant and project coding is current. Coordinate backend configuration for HRIS to integrate with necessary API feeds. Prepare and analyze bi-weekly payroll reports. Ensure compliance with federal and multi-state payroll regulations. Administer wage garnishments and support orders. Support tax administration and maintain accurate payroll records. Develop and implement payroll-related Quick Reference Materials. Manage and complete Annual EEO, California Fair Pay Act, and NY required reporting. Support data preparation for audits and year-end processing. Serve as primary point of contact for payroll-related questions. Review periodic tax filings to ensure accuracy and timeliness of payroll tax payments. Work with Finance to ensure accurate recording of payroll accounting entries.

BENEFITS ADMINISTRATION

Administer benefit enrollments, qualifying life events, and eligibility updates. Complete monthly benefit reconciliations. Track leave of absence payments. Lead Open Enrollment and New Hire Onboarding processes. Review and track employee hours for ACA measurement. Assist with tracking 403b deferrals and employer match data. Maintain and audit 403b data for ERISA compliance. Maintain and organize benefits records.

REQUIREMENTS

5+ years' experience with multi-state payroll; nonprofit payroll experience strongly preferred. 5+ years' experience managing employee benefit programs. Prior HRIS experience required; Paylocity experience strongly preferred. Bachelor's degree in related field strongly preferred. Extensive knowledge of wage and hour laws, payroll tax regulations, and federal/state employment compliance. Proficient in payroll process design and optimization. Detail-oriented and able to work independently. Excellent verbal and written communication skills. Proficient in Microsoft Office 365, Excel, Word, Outlook, Teams. Able to work under pressure and meet deadlines.

BENEFITS

Competitive benefits package including medical, dental, vision, 403b match, paid time off, and 24 paid holidays. Healthy work/life blend promoted.